Privacy policy Kuehne + Nagel entrepreneur app "KN Scanner"

You have decided to use the Kuehne + Nagel app "KN Scanner". We thank you for the trust you have placed in us. In connection with the associated use, we collect and process various personal data that are required to fulfill the specified purposes. In the following, we provide you with the information in accordance with Art. 13 General Data Protection Regulation (GDPR), e.g. which data is involved, how it is processed and which rights you have in this regard.

Table of Contents

(1) Name and contact details of the person responsible

(2) Contact details of the data protection officer

(3) Purposes of processing

(4) Legal basis for processing

(5) Recipients or categories of recipients of the personal data

(6) Transmission of the data to third parties

(7) order processing

(8) Duration of data storage

(9) Mandatory information

(10) Automated decision making

(11) Categories of data collected

(12) App-specific information on data protection

(1) Name and contact details of the person responsible

Kuehne + Nagel Management AG

Kuehne + Nagel Haus

P.O. Box 67

8834 Schindellegi

Switzerland

Phone: +41 (0) 44 786 95 11

Email: headoffice@kuehne-nagel.com

(2) Contact details of the data protection officer

Kuehne + Nagel Management AG

Kuehne + Nagel Haus

P.O. Box 67

8834 Schindellegi

Switzerland

Phone: +41(0) 44 786 95 23

Email: privacy@kuehne-nagel.com

(3) Purposes of processing

The Kuehne + Nagel app "KN Scanner" is a mobile application that aims to digitally map the transport chain in the partial and full load sector. For this purpose, the app processes data to enable communication with connected devices in the field.

For the use of the “KN Scanner” application, by data, we refer to GPS data from the phone, scanning for nearby devices via Bluetooth or Wi-Fi, capturing sensor data, and transmitting it securely to authorized Kuehne+Nagel systems. The collected sensor data are then used by Kuehne + Nagel to provide shipment tracking (location) and monitoring information (temperature, light, humidity) to their customers.

All processing is technical in nature, limited to operational needs, and does not involve personal data or user identification.

(4) Legal basis for processing

Unless indicated otherwise, the legal basis for the processing of data can be found in the relationship with our business partners.

(5) Recipients or categories of recipients of the data

Processor and manufacturer of the software: ChorusView, Inc.

(6) Transmission of the data to third parties

Data will only be passed on to third parties if this is necessary to provide our services or to preserve evidence of a criminal offense. Furthermore, data can be passed on with your consent.

(7) order processing

For the cooperation with partners, which is necessary for the provision of the app and the use of the functions, we have concluded corresponding agreements. Usage data arising when using the app is stored on servers in Frankfurt, Germany.

(8) Duration of data storage

Data will be deleted if the data is no longer required to fulfill the purpose for which it was stored, provided that there are no statutory retention requirements to the contrary, or if their storage is inadmissible for other legal reasons.

(9) Mandatory information

Data marked as mandatory information is either required by law or contract or required for the conclusion of the contract. Failure to provide the mandatory information means that the purposes of the processing cannot be fulfilled.

(10) Automated decision making

There is no automated decision-making in accordance with Art. 22 Paragraph 1.4 GDPR.

(11) Categories of data collected

The app may access the following types of data strictly for technical and operational purposes:

• Location (Background and Foreground):
  Location access is required to get GPS position and enable Bluetooth and Wi-Fi scanning, as mandated by Android OS. This allows the app to detect and communicate with nearby connected devices.
• Bluetooth / Wi-Fi / USB Access:
  Used to detect, connect to, and read data from authorized external devices.

The app does not have access to, nor does it collect:

• Phone numbers
• Device owner identity
• User accounts
• Contacts or messages

Moreover, the app does not collect location data full time. Every 15 minutes, the app checks if connected devices can be scanned. If no devices are available, the app does not collect nor send any data. If devices are available, the app collects their data, adds current location of the phone and sends data and location to Chorus platform, after which the app turns off.

For technical purposes, the user phone is identified by a random technical ID which is not attached to any personal data nor phone specific data (like IMEI or MAC address). This technical ID is renewed every 3 days. Historical technical ID are not stored over time.

(12) App-specific information on data protection

Access of the app to device functions

The GPS function of the device is accessed to determine the location as part of the transmission of devices location to ChorusView, Inc. We use ACCESS_COARSE_LOCATION, ACCESS_FINE_LOCATION and ACCESS_BACKGROUND_LOCATION permissions.

The device's memory is only accessed as part of the temporary storage of the recorded data.

(a) data collection

You can use our app without any logging nor registering nor providing information about yourself. The access data is data that is used to track Kuehne-Nagel devices around your phone and does not allow any conclusions to be drawn about your person.

(b) Location determination (via GPS, GSM or WLAN hotspots)

In connection with the use of some functions, we collect your phone current location via GPS in order to be able to locate our devices.

You can deactivate the transmission of the GPS position or the registration at WLAN hotspots in all common mobile devices (usually in the settings menu).

(c) Data security in the app

We take technical and organizational security precautions to protect the collected data against accidental or deliberate manipulation, loss, destruction or against access by unauthorized persons. Our data processing and our security measures are continuously improved in line with technological developments.

(d) Changes to our data protection regulations

We reserve the right to change our data protection and security measures if this becomes necessary due to technical or functional developments. In these cases, we will also adapt our data protection provisions accordingly and inform you accordingly and - if necessary - obtain your consent.